Academic Records Office

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act of 1974, as amended, prescribes the conditions under which information about students can be released.  It is the policy of York Technical College to follow the guidelines in order to protect the privacy of its students.  The following statement of student rights is made under the provisions of the Act and is afforded to all eligible students

  1. The right to inspect and review the studentís education records within 45 days of the day the College receives a request for access.  Students should submit to the Registrar written requests that identify the record(s) they wish to inspect.  The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the Registrar to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the studentís educational records that the student believes is inaccurate.  Students may ask the College to amend a record that they believe is inaccurate.  They should write the College official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.   
  3. The right to consent to disclosures of personally identifiable information contained in the studentís education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, collection agent, The National Student Clearinghouse, or Tuition Management Systems); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. 

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

  1. The right to file complaints with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605  

 

**For more information about the disclosure of records, contact Enrollment Services at enrollmentservices@yorktech.edu.


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