GENERAL PROCEDURES TO SUBMIT
PROJECT
APPLICATIONS
The following schedule will be used to submit and
process professional development projects:
1. The Professional Development Council
Organizational Coordinator sends notification of project application
deadlines.
2. Employees submit
Project
Applications
to their supervisors. Projects for
participation in external conferences/seminars/workshops must be
accompanied by event information and an agenda.
3. Supervisors complete a
Checksheet for
Supervisors and submit recommended projects to the Professional Development Council
Organizational Coordinator.
4. The Professional Development Council reads and
evaluates all project applications using the
Reader Evaluation
Form.
5. The Professional Development Council notifies
participants about funded and unfunded projects.
6. A participant should submit a
green PDC Travel
Authorization and Reimbursement Voucher form prior to beginning the project.
7. The project cycle begins and awarded projects
are initiated.
8. Project participants complete activities,
obtain a green Professional Development Travel Authorization
and Reimbursement Voucher with the
Activity Evaluation Form to
their supervisor for signature and forward to the Professional
Development Coordinator within 30 days after completion of projects.
9. Project participants needing to withdraw
from or revise their planned activity should submit formal, written communication to
their supervisor and to the PDC Chairperson within five working days of
their decision.
10. Faculty and staff are encouraged to identify
development needs and plan activities as a part of their annual
performance management planning stage in order to submit proposals during
the
project cycles. If there is a need for development in a specific area
for which a workshop or course has not yet been identified, faculty or
staff should outline and submit a proposal with an estimated budget during
the appropriate cycle. If the project is approved, funds will be
encumbered and made available when the specific workshop or course is
identified (within one calendar year from the date of approval).
The Organizational Coordinator will send the Professional
Development Travel
Authorization form when a specific course/workshop is selected.
Interim project applications may be considered,
but should not replace well-conceived development plans.
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