Special Resources Office


Special Test Administration

Instructor Guidelines


It is important that the Special Resources Office (SRO) receives clear and accurate information from instructors in order to provide reasonable accommodations involving special test administration.  Such accommodations provide the student with a disability equal opportunity to obtain the same level of achievement as other students while the college maintains its standards of excellence.  The SRO offers the following guidelines to ensure the best results for both instructors and qualifying students:

1.      One (1) Authorization to Administer Testing form MUST accompany each test to be administered by the SRO.  Tests will NOT be administered without an accompanying authorization form.  The forms may be photocopied or may be accessed in electronic format through Outlook (Public Folders / Shared Files / Special Resources).  Tests and authorization forms are welcomed (in fact, preferred) to be delivered to the SRO electronically.  Electronic delivery of tests is especially important when alternate formatting is required (aural administration, Braille, etc.).

2.      The authorization form is the instructor’s control over the test.  Instructors should have received a Faculty Notification Form from the student within the first two (2) weeks of class supporting and verifying the request for accommodations.

3.      Students MUST schedule tests with the SRO at least three (3) working days prior to the day the test is to be taken.

4.      Students are EXPECTED to give ample notice to instructors for each test so that instructors are reminded to send an authorization form and test to the SRO, ensuring tests are available and ready to administer.  (NOTE:  The SRO needs to receive tests requiring alternate formatting at least two (2) working days prior to the day the test is to be taken.)

5.      Students may not schedule more than one test per form, nor may they schedule an entire semester’s tests at one time.  “Blanket” authorization forms submitted by instructors may be accepted on a case-by-case basis.

6.      The SRO EXPECTS that tests are scheduled to be taken at the same time the class meets.  Exceptions are tests for evening classes or if special permission is received by the instructor prior to the administration of the test.  (NOTE:  The instructor may choose to penalize a test grade if it is determined that the student scheduled the test at a different time from the class without the instructor’s knowledge and/or permission.)

7.      Testing should be scheduled with the SRO so that it can be completed by 5:30 p.m.  Exceptions will be made on a case-by-case basis.

8.      If instructors have any questions as to the validity of accommodation requested by a student with a disability, please contact the SRO.

Our job is to ensure that tests administered in the SRO are conducted within parameters prescribed.


Thank you for accommodating us!


SRO Staff